The Board had the final walk through with the project manager of Proscape today (8/28/19). They will begin clearing brush and removing trees at Royal Oak & Gladshire the week of September 9, 2019. We hope you are as excited as we are for these improvements!
As promised the Board would like to share some renderings of the anticipated project with the community. The drawings show a complete re-construction to the Gladshire & Royal Oak entrances and a small spruce up of the Holderman entrance. They are also focusing on tying them all together and becoming more of a consistent look and feel between all three. Thank you for your patience as we work through this project. Have a wonderful week. VIEW PROJECT (PDF FORMAT)
We extend a warm welcome to our new Villages Of Oak Creek Homeowners Association (VOCH) board member, Anwesha Chatterjee. Anwesha has replaced Karen Brown. Unfortunately, Karen had to step down from the board due to family obligations. We thank Karen for her service and are excited to have Anwehsa join the team.
The VOCH Board is pleased to announce the award of the contract to rebuild the community entrances at Royal Oak Drive and Gladshire Boulevard to Proscape Lawn & Landscape Services LLC. These two entrances were substantially destroyed during the Old State widening project that occurred the last couple of years. When Delaware County annexed VOCH land along Old State Road, they provided the VOCH funds to compensate for the land taken. A significant portion of these funds is being used to pay for the rebuild of the Royal Oak and Gladshire entrances.
From the beginning the goal of the Board has been to spend its resources wisely and build entrances that make our homeowners proud. Many hours of planning and meetings went into this effort. Board members, CPS, and volunteers met individually with landscape design architects, and four companies were selected to formally submit design plans and bids for the project.
A subcommittee of community residents volunteered their time to review the design submissions and assist the Board make the final selection of Proscape. We want to thank (Nataleigh, Mark Hance, Aravinda Dassanayake, Darren Thompson, Candace Nespeca, Eddie Roberts, Kelly Wagaman and Lori Swearingen) for their valuable assistance and help with the selection process.
One of the objectives of the redesign process was to salvage the existing materials that could be reused at both entrances. The monuments at Gladshire will be kept, with minor repairs being made. The monuments at Royal Oak will be completely rebuilt and brought into a consistent look with the monuments at Gladshire and Holderman Street.
The large trees that back up the monuments at both entrances will not be kept. We had hoped to salvage some of them, but during a final walk through with Proscape we determined that it was not feasible to keep them. Most trees were either diseased or had many dead limbs. All of the landscaping companies we met with had recommended their removal, and we reluctantly decided this was the best approach. Disease resistant Norway Spruce trees will be planted to back up the monuments at both entrances.
As part of the project the Holderman entrance will receive a minor facelift which will include some new shrubs and better lighting. When the project is complete all of the VOCH entrances will have a similar look and feel. Proscape will spend an estimate of four weeks starting in late September on the reconstruction. (weather pending). We are confident that when the project is complete our community residents will be pleased with the results. Watch for another email soon with drawings of the anticipated project!
Shilpa and Brian
Dear Home Owner,
We have been corresponding with the County consistently regarding the construction, maintenance and upkeep of S. Old State Rd. This is the information we have from the County Engineer’s office to date:
1. The construction company is not done and has not released the land back to the County yet.
2. The HOA does not own the land on the street side of the sound wall (which we knew) and are not responsible to maintain it.
3. The County does not have the manpower to maintain this roadway landscaping and only planned to take care of it an estimated 3x per year.
4. They do intend to improve/finalize the area behind the sound wall but have no date to give on when this will happen.
We know that this is completely unacceptable, and we have voiced our concerns.
For safety and aesthetics of the community, the HOA will do its best to maintain the County's land during the weekly routine mowing as best as the landscaping company can.
Please be aware this will not include any areas they physically cannot access with a mower safely or without damaging their equipment (3-foot ditches, gravel cover, boulders, open wires etc.).
These items need resolved first before we can access ALL of the grass along S. Old State.
All these issues have been sent to the County to rectify so that the HOA can start maintaining these areas, however the land must be manageable first.
CPS has been inundated with calls regarding these issues, and while we understand your concerns, these issues are completely out of our control.
If you want your voice to be heard, please call the Delaware County Engineer’s office and lodge a formal complaint with them.
This is a County project and all these resolutions will have to come through them.
The more voices heard will hopefully speed up the process.
You can reach the Delaware County Engineer’s office at (740) 833-2400.
It was decided to wait until the County's work was complete and we received the necessary releases to begin the large project planned on the community entrances. This ensures there is no risk any of the HOA's new work will be damaged and no money goes to waste.
The landscape design committee has met with the Board and the proposing companies to review four designs. We eagerly await the completion of the County's work and the HOA's land to become usable and manageable to get started. Once the County is complete and the design has been selected, the work on the entrance signs and landscaping will be scheduled.
Thank you for your patience as we work to complete this exciting project.
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Minutes from July 22, 2019 meeting and previous meetings - Read Minutes
Thanks to everyone who participated in the 2019 Mega-Neighborhood Garage Sale, June 7 & 8 - Our neighborhood garage sale for 2019 was held Friday, June 7 and Saturday, June 8, from 9am to 4pm each day. We were combined with 8 other local neighborhoods for a MEGA Multi-Neighborhood Garage Sale event. It was free for HOA members to participate. The event was sponsored by your HOA and OrangeCelebration.com.
2019 ANNUAL MEETING OF THE ASSOCIATION - The 2019 Annual Homeowner’s Association Meeting was held on March 4, 7:00pm (registration is 6:30pm - 6:55pm) at Orange Township Hall. This meeting included election of new Board of Trustees. Please welcome your new Trustees:
• Shilpa Saxena, President
• Brian Smith, Treasurer
2019 Budget Report - Access here
Did you miss the most recent newsletter? Find your most recent HOA Newsletter plus previous issues in HOA NEWSLETTERS
Children are going to and from the buses. When school is in sesson, please drive carefully and keep an eye out for those crossing the roads. Obey speed limits - most neighborhood streets are 25 mph. Report any suspicious behavior to authorities, and talk to your children about being approached by strangers. Let's make this a safe and fun school year!
Homeowner / Resident Contact Information - To provide us with complete information, please complete the Homeowners / Resident Contact Information Form and return it to us at your earliest convenience. Download here (PDF)
Thank you all for your feedback, and please remember that the board can best respond to your concerns if you utilize the feedback form on this website.
3/7/16: County Staking “Clarification” along S. Old State St.
The County staked the proposed Right of Way (R/W) on the south side of Gladshire. This is "Fee" R/W which will be purchased by the county with a warranty deed. This is the area that the Noise wall will be built within.
On the north side of Gladshire, there are several Sewer Easements, Channel Easements, and Temporary Easements. If there are any trees/vegetation within these areas, they will likely be taken down (and paid for) by the contractor. Temporary Easements (marked TMP on the stakes) are generally just for giving the contractor room to do their work. They will likely do some grading in those limits, but any right the county has to this property is revoked when the term is over, usually 24 months from date of entry.
Sewer Easements (marked SW on the stakes) are for constructing and maintaining sewer structures (pipes, catch basins, manholes).
Channel Easements (marked CH on the stakes) are areas that will be graded by the contractor, and we are not permitted to do anything that would affect the grading or flow of drainage through these easements. Click here to view all newer documents ( South Old State Road Plans - as of 3/7/2016):
2/26/16: Would any residents along Crossing, Royal Oak, Gladshire and Royal Park be interested in starting a landscape committee for the County's 2017 road construction? We will be obtaining a full size set of drawings for that committee from Delaware County next week. You can help plan where new trees and shrubs will go and changes to the entrances. The planning will need to begin this spring 2016. Contact a trustee if interested.
2/22/16: The County will be staking the western limits of construction along the VOCHOA property, upon request of the Trustees. This will help us better understand the proposed construction limits for the roadway expansion.
2/19/16: The County Engineers office completed a new noise wall survey to only the 8 homeowners along Royal Park Drive, that are adjacent to S. Old State Street. Ryan Mraz, Chief Deputy Design Engineer for the county (740-833-2425 or email Rmraz@co.delaware.oh.us) told us that “the re-survey for the noise wall did not change. Therefore, the County is required to move forward with construction as originally planned”. Residents can call or email the engineer directly with any questions or comments.
2/5/16: Delaware County Engineers Office has sent the Association a set of final roadway widening plans along South Old State Street, between Orange Road and Royal Oak Drive. The County said the construction work would start in March 2017. Click here to view documents
If not done already, please take down your holiday lights outside.
Noise Wall Plans, VOCHOA’s attorney discussed homeowners’ concerns with the County Engineer. Also, some new residents have moved in after their vote (survey) was done. As of January 28, 2016, the County Engineer has agreed to take a new vote along Royal Park, since some residents did not respond to their previous survey. There is no guarantee the noise wall plans will be dropped, since it is up to only the 8 Royal Park homeowners next to Old State Street. For further details, please click here.
8/19/15: Block Watch Safety Tips - No Parking Areas, Back-to-School and Theft from Vehicles Reminders
Important Post on Block Watch Page - If you haven’t been keeping up-to-date with our new Block Watch page, be sure to check it out. Lots of important information and resources to help keep you and our neighborhood safe. Click here
3/29/15: Retention pond maintenance continues at Pond 2 near Storrington and Westwood. Similar maintenance has been done are our two other retention ponds in 2013 and 2014. The past few weeks, Freedom Lawncare cut and chipped tree saplings, brush, some dead trees and lots of debris piles on the earthen dam. There are some xposed ground hog holes that were discovered on the dam that will need to be filled. The Trustees will be contacting a pest control company to trap and remove the animals. Burrows in the dam can create water seepage paths and structural damage. The Trustees marked the remaining trees on the dam that will be cut under Phase 2 this year; and are currently obtaining some contractor quotes. The tree roots are causing damage to the embankment including seepage paths and embankment damage. ODNR’s fact sheets explain problems with animal burrows and tree roots on the dams. Fact Sheet #1 and Fact Sheet #2. The dam will be seeded with grass vegetation and periodically mowed.
Block Watch Committee: Updates were provided by Adrienne Selsor, Chair, at the recent HOA’s annual meeting. Also, read the letter from Superintendent Wade Lucas regarding available resources addressing issues of talking with children about sensitive topics. Click here for more information
Your dollars ($$$) at work. Environmental Trenching completed construction repairs and improvements to our Detention Pond 1 at Crossing Place. View Pond 1, Pg 1, View Pond 1, Pg 2 . A deteriorated metal spillway pipe was abandoned and replaced with a new concrete culvert and headwalls. They regraded the dam with clean fill hauled in from off site. A 2nd storm water control structure Detention Pond 2 at Storrington/Westwood/Gladshire had the outlet channel rerouted slightly as a temporary repair. View Pond 2 . This pond is still “work in progress” with future tree and brush clearing this year and 2015, then dam regrading, etc. A 3rd storm water control ditch Storrington Ditch 1, Storrington Ditch 2 was cleared of trees and brush, then mucked out and regarded; which outlets from Storrington drainage culvert. The ditch was half full of sediment from home and street debris accumulation.
We recently had several residents volunteer their time and energy to put a fresh coat of paint to our street sign posts within the Villages of Oak Creek HOA. Speaking on behalf of the Trustees, thank you all for your service. Volunteers included Sandy Wagner (lead coordinator), Rick Wagner, Janet Taylor, Declan Feery, Keith Beyer, Adam Buchman and Ryan Frazee. - Joe Stock, President, Villages of Oak Creek HOA
3 Year Trash & Recycling Contract to Save Orange Township Taxpayers Money. During a regular meeting of the Orange Township Board of Trustees, on June 17, 2014, Trustees awarded residential trash, yard waste and recycling services to...… Read on
On May 16th, Delaware County Engineers Office has sent the Association a set of preliminary roadway widening plans along South Old State Street, between Orange Road and Royal Oak Drive. The County said the construction work would start in 2016. The drawings show their proposed right-a-way changes, proposed noise walls within our common area, removal of many trees, removal of perimeter white fence and more. It is our understanding that public announcements were sent only to Royal Park Drive and Crossing Place property owners adjacent to South Old State Street. If you have any more information that the County provided to you, send to the Trustees please. Click here to review documents >>
County to Reimburse VOCHOA for Damages
As many of you know the County Engineer installed traffic light signals at our Gladshire Entrance earlier this year. What you may not know is their contractor damaged our irrigation system on both sides of the street. Total damages for replacement and repairs was about $1000.00. Normally, the contractor is to replace any damages at their costs; but they never told us!!!!
We only became aware of the problem when attempting to start up the irrigation system this spring. After several months of negotiations with the County, they finally agreed to reimburse us for these damages. If we do not ask, we would have never been reimbursed.
Just wanted you to know, we are working hard for our residence.
Joe Stock, Trustee